Administrator- Chief Executive's Office

Salary Details
£30,000 to £33,000
Job Type
Full Time - Permanent
Job Level
Contract Duration
Full Time - Permanent
Closing Date

What you will be doing


This role will be part of the Chief Executive’s Office. The Chief Executive is currently supported by her Executive Assistant, the Head of Office and two Associates, one of whom this role is replacing. The role will play an important role in supporting the Chief Executive and the team. Working alongside the other team members you will support the Chief Executive’s day to day needs, responsibilities will include:

  • Managing all incoming correspondence using initiative to prioritise and assess where further action is required by the Chief Executive or her Office.
  • Escalation of urgent correspondence to relevant colleagues according to agreed priorities
  • Ensuring papers are submitted to the Chief Executive for review (Board Papers, other governance papers)
  • Preparing documents for the Chief Executive e.g. printing, collating packs and filing
  • Ensuring all internal records are managed and kept in accordance with organisation’s guidelines e.g. recording of lunches etc on hospitality register, events on log etc
  • Greeting, collecting and serving refreshments to visitors
  • Using the Sharepoint document management system to store documents as required
  • Updating and chasing delegated tasks to ensure all deadlines are managed and achieved
  • Providing support and assistance to the Executive Assistant in addition to providing cover for them during periods of absence
  • Other ad hoc administrative tasks as necessary to assist in the smooth running of the Chief Executive’s office
  • In addition to the responsibilities above, the role will support the Head of Office for diary management and administrative support


Essential Skills / Experience


The role will require an individual who is willing to take a flexible approach to balancing a range of competing priorities in a fast-moving environment. Key skills and experience will include:

  • Previous experience in an administrative role
  • Professional manner with the ability to deal with people at all levels
  • Ability to maintain strict confidentiality as will be exposed to confidential personal and market sensitive information
  • A positive team player, taking ownership of issues
  • Ability to foresee problems and provide solutions in a proactive manner
  • Ability to organise and prioritise own workload with excellent time management
  • Has an interest and understanding of the issues facing the team and an awareness of the goals
  • Proficient in Microsoft Office suite
  • Appreciation of and desire to promote Ofcom's values of excellence, agility, empowerment and collaboration

Desirable Skills / Experience


Further Information










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