Ofcom

PA, Competition Group

ID
2017-1664
UK-London
Group
Competition
Salary Details
Competitive
Job Type
Full Time - Permanent
Job Level
Administrative
Contract Duration
Full Time - Permanent
Closing Date
02/01/2018

About the Job

Whether it’s ultra-fast broadband, the internet of things of the next generation of mobile, this is one of the most exciting times to be involved with communications in the UK.

 

As the UK’s communications regulator, Ofcom is at the heart of a sector which not only impacts on everyone’s lives but also plays a leading role in the UK economy.

 

To provide proactive PA support to Economic Directors, and shared administrative support to the wider Economics team within the Competition Group.

What you will be doing

  • Extensive and proactive management of complex schedules and diaries of 2-3 Economic Directors, assessing priorities to enable best use of time.
  • Close daily interaction with the Directors, proactively flagging and escalating incoming issues and updates, and responding to changing requests flexibly and efficiently.
  • Organise sometimes complex itineraries, producing clear and concise schedules for travel and accommodation, arrangements for meetings, conferences and external engagements
  • Effective and proactive management of the Directors’ email inboxes.
  • Produce written documents, such as letters, reports and emails, giving a clear, logical presentation, with excellent attention to detail and accuracy.
  • Act as an effective interface between Directors, their respective teams, and other internal and external stakeholders.
  • Co-ordination and booking of training requests for the Economics Team, including monitoring budgets for director sign-off.
  • Ensure managers’ timesheets and expenses are completed accurately and in a timely manner
  • Flexibility to take on ad hoc projects/work
  • Provide PA support to other Directors in times of absence
  • Actively demonstrate Ofcom's values of excellence, agility, empowerment and collaboration.

Administrative support to the wider Economics Team

 

Work closely with another Economic PA in:

  • Supporting weekly senior resourcing meetings, producing agendas, papers and minutes.
  • Supporting the economist recruitment process
  • Co-ordinating new starters induction, and the leavers process.
  • Booking travel and accommodation
  • Organising team events, such as away days and large team meetings
  • Updating Group-wide organograms
  • Once trained, carry out health and safety posture assessments for colleagues

Essential Skills / Experience

  • Experience of providing high level support at Director level, including diary management, document preparation and minute taking.
  • Excellent prioritisation and time management skills
  • Good communication skills and ability to communicate effectively at all levels – external and internal.
  • Committed to high quality, rapid and timely completion of work
  • Able to maintain strict confidentiality at all times
  • Proactive in offering or seeking assistance when workloads fluctuate
  • Source of advice and guidance to other administrators, sharing expertise and knowledge
  • Proficient in Microsoft Office suite and other software packages used in Ofcom e.g. Sharepoint
  • Appreciation of and desire to promote Ofcom's values of excellence, agility, empowerment and collaboration

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